Reference-Check Question Set — AI workflow for Malaysian SMEs
Reference-Check Question Set turns role risks and competencies into reference questions. AI writes the first draft. You check it before it goes out.
Ready-to-use prompts for Reference-Check Question Set
Create prompt
Create prompt
Create a first-pass deliverable
Setup · same in all four
You are helping a small or medium Malaysian business in [industry]. Write in plain English. Use short sentences. If customers will read it in Bahasa Malaysia, add a natural BM version. Do not invent numbers, prices, laws or customer details. If something needs a human to check, say so.
Replace [industry] with yours — “F&B”, “construction”, “retail”.
The task
The job: reference-check question set. I will give you role risks and competencies. Turn it into reference questions. Keep it practical for SMEs hiring frequently or lacking dedicated recruiters. Use short sections, end with one recommended next action, and give me a version I can paste straight into the workflow.
Replace “role risks and competencies” with your real data.
Analyse prompt
Analyse prompt
Analyse the input and identify the highest-impact insights
Setup · same in all four
You are helping a small or medium Malaysian business in [industry]. Write in plain English. Use short sentences. If customers will read it in Bahasa Malaysia, add a natural BM version. Do not invent numbers, prices, laws or customer details. If something needs a human to check, say so.
Replace [industry] with yours — “F&B”, “construction”, “retail”.
The task
Run an analysis of reference-check question set. Input: role risks and competencies. Identify five key findings. Quantify what can be quantified. Explain the impact in plain terms. Produce reference questions. Finish with the three actions most likely to improve reference usefulness.
Replace “role risks and competencies” with your real data.
Optimise prompt
Optimise prompt
Improve an existing version for better business results
Setup · same in all four
You are helping a small or medium Malaysian business in [industry]. Write in plain English. Use short sentences. If customers will read it in Bahasa Malaysia, add a natural BM version. Do not invent numbers, prices, laws or customer details. If something needs a human to check, say so.
Replace [industry] with yours — “F&B”, “construction”, “retail”.
The task
The task: make my reference-check question set better. You get role risks and competencies and the version running today. Spot what is weak, what is unnecessary, and what is unclear. Rebuild it into a stronger reference questions. For every change, state the issue, the fix, and the expected impact on reference usefulness.
Replace “role risks and competencies” with your real data.
Automate prompt
Automate prompt
Turn the task into a repeatable AI-assisted workflow
Setup · same in all four
You are helping a small or medium Malaysian business in [industry]. Write in plain English. Use short sentences. If customers will read it in Bahasa Malaysia, add a natural BM version. Do not invent numbers, prices, laws or customer details. If something needs a human to check, say so.
Replace [industry] with yours — “F&B”, “construction”, “retail”.
The task
Design an AI-assisted automation around reference-check question set. Starting point: role risks and competencies. End result: reference questions. Connected systems: ATS, email, forms, calendar. I need the trigger, field list, AI instruction, decision rules, human approval points, failure handling, stored records and a reference usefulness tracking method. Keep maintenance light.
Replace “role risks and competencies” and the listed systems with what you actually run.
New here? How the four prompts work together
They are one sequence, not four options. Run them in order on the same piece of work, feeding each answer into the next.
Create
Paste your real data. You get a first draft. Most people never need to go further than this.
Analyse
Paste that draft back in. It tells you what is weak, missing or wrong before a customer sees it.
Optimise
Paste the draft again with what Analyse found. You get a stronger version.
Automate
Only once the output has been good five times running. This is the one people reach for too early.
Nothing forces you through all four. A good Create draft that you edit yourself is a finished job. The longer version.
Specification
- You give it
- Role risks and competencies
- You get back
- Reference questions
- Moves
- Reference usefulness
- Run it
- Per hire
- Priority
- P2
- Works with
- ATS, email, forms, calendar
Is this for you?
- Pick it for
- SMEs hiring frequently or lacking dedicated recruiters. No setup needed. If you can copy and paste, you can run it.
- What you get
- Drafted in minutes, not built from scratch. It aims at productivity. Watch one number: reference usefulness.
- Reach for it when
- Most SMEs run it on every hire. If you are doing it by hand more often, automate it first.
How to run it
- 01Collect the input: role risks and competencies.
- 02Copy the Create prompt and paste it into ChatGPT, Claude or Gemini.
- 03Replace “role risks and competencies” in the prompt with your real data, then run it.
- 04Review the output and get a human sign-off — this one touches money, staff or compliance.
- 05Track reference usefulness. Only wire up the Automate prompt after five useful runs in a row.
The tools you will need
The prompts run in any chat assistant — ChatGPT, Claude or Gemini. These are what you need around them to get the input in and the output somewhere useful.
- ATS
- Any tool you already use is fine.
- forms
- calendar
Check the rules yourself
This workflow touches rules set by someone else. Check the current requirements yourself before you act on the output.
- JTKSM
- Working hours, leave, notice periods and termination are set by law. A clause in your contract does not override them.
- SOCSO
- Registration starts with your first employee, foreign workers included. Workplace accidents carry reporting deadlines that are easy to miss.
- JPDP
- Pasting customer or staff records into an AI tool is a transfer of personal data. Consent, notice, retention and cross-border rules still apply when the tool is not yours.
Links go to each authority’s own site. See all Malaysian authorities.
Data & privacy
This workflow involves candidate CVs, contact details and interview notes. Under the PDPA your business stays responsible for it, and pasting it into an AI tool may be a disclosure to a third party. Replace names and numbers with initials or references first — the prompt works just as well on “Customer A”.
Using customer data with AI tools in Malaysia covers what to check with any provider before you paste.
For this website, it works differently.
Nothing you type here is sent to us or to an AI model. The prompts are static content, and the copy button works directly inside your browser.
Related workflows
- Candidate SummaryTurns resume and application into candidate brief.
- Resume Screening RubricTurns job description into objective screening rubric.
- Interview QuestionsTurns role and competency needs into structured interview set.
- Interview Note SummaryTurns interviewer notes into evidence-based summary.
All recruitment & hiring workflows: Recruitment & Hiring
Maintained by Naven Pillai